OYC Operations Coordinator

POSITION SUMMARY

The OYC Operations Coordinator works as part of the Opportunity Youth Collaborative team under the direct supervision of the Operations Manager. This is a full-time non-exempt position.

ABOUT THE ALLIANCE

The Alliance for Children’s Rights is a nonprofit organization that provides free, holistic, legal services and advocacy to youth and families impacted by child welfare and juvenile justice systems in Los Angeles County. Our lawyers, advocates, and social workers, together with hundreds of pro bono attorneys and community volunteers, work to ensure young people in foster care and guardianships can overcome barriers to stability and success and access to the education, healthcare, and financial supports they need. Since 1992, we have helped over 170,000 children and young adults. For more information visit: www.allianceforchildrensrights.org.

To advance our mission of stability, equity, and justice for young people across the state, the Alliance also identifies systemic issues and barriers that impact our clients, and advocates for broad solutions and improvements through ground-breaking child welfare policy reform at the state and local levels.

WHAT YOUR IMPACT WILL BE

Under the direct supervision of the Operations Manager, the OYC Operations Coordinator will play a crucial role in the LA Opportunity Youth Collaborative by providing administrative support to ensure the smooth execution of the initiative’s objectives.

Job duties include:

Community Partnerships

· Develop and maintain a comprehensive list of community partners and upcoming events, ensuring the organization stays informed and connected with key stakeholders.

· Track and secure letters of support from elected officials and community partners, ensuring timely submissions and proper documentation.

· Cultivate and maintain strong relationships with community partners, serving as a neutral convener for the Opportunity Youth Collaborative (OYC) to foster collaboration and mutual support.

Communications

· Manage and curate social media content for the Los Angeles Opportunity Youth Collaborative (LA OYC) that ensures consistent and impactful online engagement.

· Curate partner shared youth resources tailored to the needs of Transition Age Youth (TAY)

· Lead the production and distribution of the LA OYC bi-weekly newsletter, including the development of special editions, ensuring timely delivery and high-quality content.

Event Logistics Coordination

· Coordinate and manage logistics for both internal and external meetings.

· Support in the comprehensive planning process, including securing venues, arranging catering, and preparing necessary materials to ensure successful outcomes.

· Create and manage Eventbrite pages and promotional materials.

· Manage virtual meeting platforms, including Zoom, to facilitate hybrid or fully virtual events, ensuring technical aspects are properly handled.

Administrative Support

· Assist with email management and organization for the OYC Director, prioritizing communications and ensuring timely responses.

· Manage the OYC Director’s calendar, including scheduling and coordinating meetings to optimize time and productivity.

· Support project management through Asana, ensuring all projects are updated, organized, and aligned with organizational goals.

· Coordinate with internal and external stakeholders to obtain necessary approvals and signatures for all Memorandum of Understanding (MOU), maintaining strong communication throughout the process.

· Maintain organized records of all signed MOUs, ensuring proper documentation and compliance with organizational standards.

· Manage travel arrangements for OYC staff and partners attending conferences, workshops, and other events, including booking flights, accommodations, and ground transportation.

· Coordinate conference registrations, ensuring all necessary arrangements are made for attendees.

· Prepare and distribute travel itineraries, ensuring all participants have the necessary information for their trips.

Young Leaders Program Support

· Provide administrative and logistical support for the Young Leaders Program.

· Assist in the processing and timely distribution of payments for Young Leaders, maintaining financial accuracy and transparency.

· Support in the planning and execution of Young Leaders training.

· Collaborate with the Alliance Transition Age Youth (TAY) and Health Care Teams to help Young Leaders navigate and overcome barriers, ensuring access to necessary resources and support.

THE IDEAL CANDIDATE WILL POSSESS

· A strong track record of successfully coordinating and facilitating youth-focused programs, with a particular emphasis on engaging and supporting current and former foster youth.

· Exceptional organizational and multitasking abilities, ensuring that all logistical and operational aspects of meetings, events, and initiatives are managed seamlessly.

· Excellent interpersonal and communication skills, capable of building and maintaining collaborative relationships with diverse stakeholders while also providing mentorship and guidance to youth participants.

· Bachelor’s Degree Required

Experience and Skills

· 1-3 years of experience in youth development, mentoring, or related fields, particularly with Opportunity Youth (OY).

· Proven experience in coordinating and facilitating meetings, events, and training sessions.

· Strong organizational skills with the ability to manage multiple tasks, priorities, and deadlines effectively.

· Excellent communication and facilitation skills, with the ability to engage and motivate youth participants.

· Demonstrated proficiency in administrative and operational support tasks, including document preparation, record keeping, and logistics management.

· Strong relationship-building skills, with experience working collaboratively with a diverse group of stakeholders, including nonprofit organizations, community groups, and government agencies.

· Ability to write professional reports and correspondence tailored to various audiences, including funders and partners.

This job description provides a general overview and is not intended to be an exhaustive list of all responsibilities and duties associated with the position.

COVID-19 CONSIDERATIONS:

Before the COVID-19 pandemic, this position worked full time from our Los Angeles office. However, since the pandemic, this position is considered hybrid and includes work from home and weekly work from the office to complete administrative tasks. This position may be asked to return to work in the office at any time and at the employer’s discretion.

Vaccination Requirement 
The Alliance is committed to prioritizing and safeguarding the health and wellbeing of our employees, their families, our clients, and members of our community against the COVID-19 coronavirus. In response to COVID-19 and the increased transmissibility with recent variants, and to support a safe environment for everyone, all new Alliance employees must provide original documentation confirming they are fully vaccinated, and or evidence of an approved qualifying medical exemption or religious held belief exemption at the time of hire.

Salary and Range

This is a non-exempt position with a target starting salary range of $28.20/hour up to $30.76/hour and is set commensurate with experience. Benefits include generous vacation and paid holidays; comprehensive health plans covering 100% of the employee cost of medical, dental, and vision insurance; life insurance; flexible spending accounts for childcare and health expenses; generous retirement savings plan with organization contributions to your 403(b) after one year of employment; and discounts on fitness memberships and entertainment venues.

TO APPLY

To be considered, please send a cover letter and resume to melisa@laoyc.org (E-mail submissions only/no phone inquiries). Please include in your cover letter any relevant experiences, background, or perspective, professional or otherwise, you have in working with diverse populations and/or towards goals of equity and racial justice. Responses will be sent only to individuals meeting the outlined qualifications of the position.

The Alliance for Children’s Rights is committed to building and supporting a culturally diverse and inclusive environment that values all staff members’ backgrounds and perspectives in our work. We strongly encourage individuals from all traditionally underrepresented communities to apply. We are committed to providing reasonable accommodations to qualified individuals with disabilities. We are an Equal Employment Opportunity employer, and prohibit discrimination against employees or applicants because of race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, disability, national origin, ancestry, age, marital status, veteran status, or any other unlawful basis.

The Alliance for Children’s Rights will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the Alliance is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage.