POSITION SUMMARY
The Alliance for Children’s Rights is seeking a dedicated individual to join our Administration Team as an Office Assistant under a temporary, non-exempt, part-time (three days a week) paid position.
ABOUT THE ALLIANCE
The Alliance for Children’s Rights is a nonprofit organization that provides free, holistic, legal services and advocacy to youth and families impacted by child welfare and juvenile justice systems in Los Angeles County. Our lawyers, advocates, and social workers, together with hundreds of pro bono attorneys and community volunteers, work to ensure young people in foster care and guardianships can overcome barriers to stability and success and access to the education, healthcare, and financial supports they need. Since 1992, we have helped over 170,000 children and young adults. For more information visit: www.allianceforchildrensrights.org.
To advance our mission of stability, equity, and justice for young people across the state, the Alliance also identifies systemic issues and barriers that impact our clients, and advocates for broad solutions and improvements through ground-breaking child welfare policy reform at the state and local levels.
EXPERIENCE and skills
• Minimum 2 years of college courses required, or equivalent proven administrative experience.
• Knowledge of standard office operations and procedures.
• Working knowledge of standard office equipment and the ability to troubleshoot repairs and schedule services.
• Working knowledge of Apple and Windows devices.
• Proficiency in MS Office (Word, Excel, PowerPoint, SharePoint) and Adobe Pro required.
• Prior experience with audio/visual (A/V) and conferencing equipment, including troubleshooting and setup of projectors, video conferencing tools, sound systems, and related hardware or software.
• Minimum 1 year experience using and troubleshooting VOIP services.
• Minimum 1 year experience using and troubleshooting workplace apps
WHAT YOUR IMPACT WILL BE
Our administration staff manage office operations, risk and fiscal management, human resources, and information technology. The Alliance has office space in Los Angeles to support our 65+ employees. The Office Assistant will interact with all levels of staff, building employees, vendors, and other stakeholders to provide facility coordination and general office support. The successful candidate will have a proactive approach to understanding and executing the facility’s needs to ensure successful outcomes. The incumbent should have a talent for multi-tasking, with a high degree of communication and organizational skills.
Under the direct supervision of the Associate Director of Administration, the Office Assistant will help support the day-to-day functions of the office. Duties include but are not limited to:
• Assist the Front Desk Coordinator with processing daily mail in accordance with internal procedures and controls; provide support in scanning and disseminating incoming mail to appropriate staff and interns.
• Process incoming deliveries in accordance with internal procedures and controls; ensure sufficient space to store deliveries as needed; handle outgoing shipping requests.
• Provide logistical support for office meetings and events as delegated. This may include set up and breakdown of meeting rooms, arranging for audio/visual and conferencing equipment, and other facility related support.
• Organize and maintain the office supply room, categorizing items for easy access and efficient workflow, and providing the Front Desk Coordinator with reorder list. Organize and maintain two (2) external storage rooms located in the building parking structure, to ensure safe and easy access to stored items.
• Assist with disseminating and collecting Alliance equipment, supplies, tools and other materials as needed.
• Assist with inventory tracking of supplies, office furniture, and other equipment; properly store equipment and materials in designated spaces; regularly restock the general office with PPE and other supplies as needed.
• Assist with maintaining office equipment including inspecting for defects, cleanliness, or required repairs, and escalating equipment issues to the Associate Director of Administration.
• Provide backup support to the Senior Administrative Coordinator and Front Desk Coordinator; offer support and troubleshoot staff requests that other departments or IT vendors do not address.
• Participate in department team meetings, activities and planning.
• All other duties as assigned.
THE IDEAL CANDIDATE WILL POSSESS
• Must be able to lift and move up to 50 lbs.
• Ability to communicate effectively verbally and in writing with colleagues, supervisors, and clients.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multitask.
• Must be a self-starter with the ability to work both independently and within a team
This job description is of a general nature and is not an exhaustive list of all responsibilities and duties of the position.
COVID-19 CONSIDERATIONS:
This position typically works out of our Los Angeles office. However, due to Covid-19, this position may be asked to temporarily work remotely from home. This position may be asked to return to work in the office at any time at the employer’s discretion. Currently, in office presence is required three days per week. Preference will be given to candidates who live in (or plan to relocate to) Los Angeles county
Vaccination Requirement
The Alliance is committed to prioritizing and safeguarding the health and wellbeing of our employees, their families, our clients, and members of our community against the COVID-19 coronavirus. In response to COVID-19 and the increased transmissibility with recent variants, and to support a safe environment for everyone, all new Alliance employees must provide original documentation confirming they are fully vaccinated, and or evidence of an approved qualifying medical exemption or religious held belief exemption at the time
Salary Range
Target starting salary range is $23.00/hr up to $26.00/hr and is set commensurate with experience. This position works less than 30 hours per week and is not eligible for vacation pay or employer provided insurance benefits.
TO APPLY
To be considered, please send a cover letter and resume to our Front Desk Coordinator, JoAnn Parrilla at jparrilla@alliancecr.org. Please include in your cover letter any relevant experiences, background, or perspective, professional or otherwise, you have in working with diverse populations and/or towards goals of equity and racial justice. Due to a high volume of interest, we are not able to contact each interested applicant. If selected for consideration, candidates will be contacted to discuss our recruitment process and next steps. No calls please.
The Alliance for Children’s Rights is committed to building and supporting a culturally diverse and inclusive environment that values all staff members’ backgrounds and perspectives in our work. We strongly encourage individuals from all traditionally underrepresented communities to apply. We are committed to providing reasonable accommodations to qualified individuals with disabilities. We are an Equal Employment Opportunity employer, and prohibit discrimination against employees or applicants because of race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, disability, national origin, ancestry, age, marital status, veteran status, or any other unlawful basis.
